Minutes of 2009 Buxton Cricket Club AGM, 18/12/09

Apologies Messrs Knighton, Wilson, Slater, Betts, Hawley.
Present: Messrs Smith L, Heathcote, Smith N, Mackenzie, Budd, Annison, Hill, Pooley, Marsden, Eyre, Bentley, Button, Forder.

The 2008 Minutes were accepted. Proposed: N.Smith; Seconded: M.Hill

2. Reports

2.1 Chairman’s Report The Chairman reported that the 1st XI had had a better season. Promotion is a real possibility next season. The 2nd XI did ok. They won the league with 16 wins and many different individual contributions. The Sunday XI was less satisfactory. The junior teams were now winning matches regularly. Fund raising was reasonably successful but there was a need for a vibrant social committee. The management committee needs to spend more time on strategic matters! He thanked the tea ladies for splendid teas, junior coaches and managers, and Steve Knighton for organising real ale for the bar.

2.2 Treasurer’s Report Nick Smith presented the audited accounts. The present balance was £4544 but the outfield mowing and square work still needed to be paid along with possible mower and roller repairs. Bar profits improved by £800, subs by £450, the 200 club raised £700 but junior coaching on Tuesdays was down £400 and ball sponsorship down by £100. Major expenditure was on the artificial wicket and rolling cage. The management charge also had to be paid early.

2.3 Juniors Coordinator Phil Bentley reported an enjoyable season with the U15s doing best and winning the majority of their games. A number of juniors had played with success in senior teams. He thanked Tracey Griffin for collecting money and Nick Smith for his hard work preparing wickets.

2.4 Clubmark Bob Marsden reported that achieving Clubmark status was essential for any ambitious club. We had made progress with more qualified coaches and better organisation. The pressing need was for a review of the club development plan. He hoped that we would present our evidence file early in the season and be inspected.

2.5 Grounds report Nick Smith reported that the end of season work had been done with good growth already resulting thanks to the fine autumn weather. The groundsman’s shed needed to be repaired urgently. The boundary boards had been a tremendous addition to the ground, improving its looks and saving balls. Matt Poole asked if the Round Table were going to tidy up the bonfire. Will Annison agreed to make sure they did this.

2.6 Fund Raising There was no fund raising report.

2.7 Main Club Committee report. Will Annison reported that there was a danger that the club might be closed as other sections seemed to be unwilling to provide volunteers to serve the club. The club had repaired the top section of steps leading from the pavilion to the outfield. The main club AGM was on Wed Jan 20th and Will Annison encouraged members to attend.

3. Election of officers

Chairman Tim Budd Proposed: Bob Marsden Second: Nick Smith
Secretary Bob Marsden Proposed Nick Smith Second: Tim Budd
Treasurer Nick Smith Proposed: Bob Marsden Second: Will Annison
1st XI Capt Iain Betts Proposed: N.Smith Second: M.Poole
1st XI V Capt M.Hill Proposed: N.Smith Second: Rob Hawley
2nd XI Capt W.Annison Proposed: Phil Slater Second: Rob Hawley
2nd XI V Capt Phil Bentley Proposed: Will Annison Second: Rob Hawley
Sunday XI Capts Mike Heathcote and Matt Poole Proposed: N.Smith Proposed: W.Annison
Fund Raising Coordinator
Juniors Coordinator Phil Bentley Proposed: Tim Budd Second: Bob Marsden
Cricket rep for main committee Phil Slater: Proposed Will Annison Second: Bob Marsden

4. Social Committee. The Chairman said that there was an urgent need for a social committee but no volunteers were forthcoming. .

5. Other Business
5.1 Second Ground Discussion took place as to the need for and feasibility of developing a second ground. Bob Marsden argued that in order to grow the club we had to provide more Saturday cricket for adults and juniors. Terms of reference for a small sub committee to move forward developing a second ground were agreed.
To explore the capital and operating costs of developing a second ground in Buxton, to be available for a minimum of 25 years
To identify the potential sources of grant and continuing funding to cover these costs
To establish and document a business case which is self-sufficient
When it believes that it has a sufficiently robust business case, to call an EGM in order that the Club can make a decision on the matter
To engage in exploratory negotiations in support of the above objectives
To assist in building (and utilise) the Club Development Plan
To report progress to the Management Committee from time to time

5.2 Junior Coaches and Managers It was likely that the junior age groups for next season would be Under 11; 13, 16 with an optional Under 9. A final vote will be taken in January at the League Meeting. Phil Bentley was currently contacting coaches and team managers and discussing availability.

5.3 Ground teams. It was agreed after discussion that ground teams would be responsible for opening up at car boot sales and collecting money.

5.4 Oxford tour Nick Smith reminded members to make the tour a priority. Dates and fixtures were on the forum.

5.5 Subscriptions. It was agreed to keep adults and student subs the same but to increase junior subs by £10 in order to redeem the cost of sending members on coaching courses. This was to be communicated to parents in the pre-season mailing.

5.6 Winter nets will be held on Fridays from 8 till 9.30 pm starting Jan 15th until March 26th but not Feb 12th.

6. AOB. Will Annison asked if it would be possible to play the MCC fixture again. Nick Smith explained the reasons for ending the fixture, most of which had not changed. Bob Marsden suggested that it would be good to ask for the fixture on a suitable anniversary.

Bob Marsden told the meeting that the management committee had agreed that the club would host a Derbyshire junior age group match and a district match in 2010.

It was agreed to sell club polo shirts next season.

The meeting finished at 9.42pm. The next management committee meeting is on Monday January 25th.